Publication of company documents and documents for non-for-profit organizations: fees as from 1 January 2013
Companies and non-for-profit organizations which have to deposit documents with the commercial court's registry use special forms for this. The fee they should pay when deposing documents depends on their legal form and the subject of the document. There is a fee for a formation deed and for amending deeds. These fees for publication in the Belgian Official Gazette are indexed annually. The new fees are applicable as from 1 January 2013.
The fees which are due for publishing deeds in the annexes of the Belgian Official Gazette are as from 1 January 2013:
1° for companies and European Economic Interest Groupings:
201,60 or 243,94 21% VAT incl. for a formation deed
126,00 or 152,46 21% VAT incl. for an amending deed
2° for (international) not-for-profit organizations, foundations and pension financing organizations:
133,60 or 161,66 21% VAT incl. for a formation deed
100,80 or 121,97 21% VAT incl. for an amending deed
There are two forms for organizations and two for companies which should deposit texts at the commercial court's registry. These special forms can be found on the website of the Ministry of Justice.
3° for statements such as the deposit of the (consolidated) annual accounts:
60,80 or 73,57 21% VAT incl.
Publishing an announcement in the Belgian Official Gazette costs 4,60 or 5,57 21% VAT incl. per line of maximum 70 characters (e.g. for the summoning of the general shareholders meeting, announcing bankruptcy or liquidation premiums). The publication is free of charge if you enter the text online.
How to pay?
Publication fees can be paid by:
- a cheque on the name of the Belgian Official Gazette
- a post bill of exchange on the name of the Belgian Official Gazette
- bank transfer or deposit on bank account BE 48 6792 0055 0227 of the Belgian Official Gazette with BIC-code PCHQBEBB
Consulting published deeds
Since 1 July 2003, deeds of legal bodies (organizations, companies, ..) are published together in the annexes of the Belgian Official Gazette. By the introduction of the 'crossroads bank for companies' (KBO) the publication obligation for organizations is equal to those for companies. All company deeds published as from 1 January 1997 are available online (see http://www.ejustice.just.fgov.be/tsv_pub/index_n.htm =>
section 'deeds of legal bodies' of 'reference database legal persons').
Copies of published deeds of legal bodies which you cannot download are send by mail
at payment of a fee per deed. Orders can be made through firstname.lastname@example.org, by fax (02/511 01 84 mentioning 'for the attention of the sales section) or by letter (Antwerpsesteenweg 53, 1000 Brussel).